Where the original process involves contacting the designer and waiting on an updated file, you can independently edit and export. This isn’t necessarily a recommendation for final art but a solution for a tiny tweak before sharing with a colleague, for example. Quickly export PDFs from InCopy without accessing the designer files.
Share PDFs around the office during your review process. It allows editors to create PDFs of the designed document. Instead of constantly typing - or more realistically, copying and pasting - boilerplates or standard copyright info, create keyboard shortcuts and let InCopy fill in the lengthy jargon. The text macro feature is a real time-saver. See how copy falls - where line breaks occur, where widows and orphans form, where text overflows - and make decisions to fix any issues. Rewriting a sentence? Ensure your revised copy fits into the already-designed document. The ability to edit directly eliminates potential miscommunications in notes between editor and designer.ĭesigners can see when content has been modified and refresh the layout without ever inserting the new text themselves. It reduces the overall time spent on a project. With shared character and paragraph styles between the two applications, you can edit without altering any text already formatted by the designer. Rather than sharing a revised Word document (or a scribbled paper of edits), you can make changes in InCopy that are then implemented into InDesign. You can format text, track changes and even crop images. It offers MORE editing capabilities than Microsoft Word. Share and receive files among your writers, editors and designers - even if you’re working at different locations - through a cloud drive or email.
While this setup is ideal, a remote workflow is also an option.
The InCopy/InDesign workflow operates best on a shared server, where latest versions are saved in the same location. Assignments claimed by you, or another editor, are not directly editable in the designer’s layout, which reduces any potential for accidental typos within your publication. All users can see when a story is open and who’s working on it. It prevents edit overrides or duplicate efforts.Įditors can claim assignments and make changes to an article without worry of another user overriding any revisions.
Before you learn the specific operations of InCopy, here are 7 ways this tool can better your workflow: 1.
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